Minutes from October 2014

PFC Registrations: Updated by Debbie Martinez and given to Arianne Evans. 9 are currently registered with a spreadsheet created by Arianne

Display Cases: Christie Fernquest and Debbie Vaughan will put together a Respect, Quote, Guess Who, Goal Setting, How to Prepare for a test, and/or Before you Facebook or Twitter boards in the display cases. For the Guess Who Board, teachers will send pictures and information about themselves to Leslie Peters. Arianne will copy pictures. PFC will make the board with the DIS leadership club running the competition.

Tax Status: Unlikely that we have been officially registered. Christie Fernquest will begin the 501 C application.

Minutes from last meeting accepted by those in attendance.

Agenda Items

­Fundraiser: Leadership will sort and get out fliers and envelopes by Friday and make a thermometer.

Debbie Martinez will gather money, deposit money, and let leadership know of the amount.

Book Fair Advertising: Put on Facebook advertising the event. PFC to donate $250. Discussion on advertising the event next year at Dayton Valley Days in a booth.

Staff Bingo Game: $100 agreed upon to give for the prizes for staff bingo games.

New Actions Items

Bond: Names and e-mails were taken to send information on the bond. PFC will put the bond issue on the facebook page.

Dance for October 29^th: Lori will get snacks. Christie and Lori will be at the dance. Arianne sent an e-mail on people who would be willing to help at the dance.

DIS yearbook staff is coming to take pictures and do a quick interview of PFC before November’s meeting. Please come 5-10 minutes early.

Minutes from September 2014

Here are the minutes from our September PFC meeting:

Results of registration campaign: Not all registration forms had been located at the beginning of the meeting.  At that time there were 3 registered and paid and 6 signed up but not paid.  Another stack was found and will be added to the total.  Evans will use the sign-ups to create a contact list

Details for October Fundraiser: There are roughly 360 students.  If all families donate a minimum of $5/student, we will be close to the PFC's portion of the electronic sign for the front of the school.  Will emphasize this goal in our fundraiser.  Will assemble flyers and envelopes at next PFC meeting (October 7) and then have them distributed that week.  Everyone bring a stapler! 

Action items for fundraiser:
1. Donate paper to school for copies of flyer (Kiernan?)
2. Acquire envelopes (Miklich)
3. Design flyer (Evans)
4. Display case (Fernquest)
5. Facebook and blog announcements (Miklich & Evans)

Tax status: We need to apply to the IRS to receive a non-profit ID number.  No one is aware of whether we already have one.  Vaughan will inquire with previous PFC board members and the bank.  Martinez will speak to associates to help us learn what tax responsibilities we may have been unaware of.

Review of DIS progressive discipline policy: General observations and questions.  Voted unanimously to support staff and administration.

Cultural Fair: Will discuss at a later time.

School website: Discussed what we would like on the school's website.  Decision is to update the board members and then add links to blog and Facebook.  Evans will discuss with school webmaster.

Display cases by the back door: 6 cases.  Use to encourage school spirit?  Debbie, Christie & Shelly will decorate with approval from administration.

Schwans fundraiser & restaurant night: There are a number of passive fundraisers available from businesses.  People who frequent the business mention our organization and the establishment will donate a portion of the sale to us.  Schwans, Target, McDonalds are a few that we think may participate.  Further investigation is necessary.

A few local businesses have been willing to host a school night where they donate a percentage of sales that night to PFC.  More discussion at a later time.

Preparedness kits: Each classroom has a bucket with supplies to used in the case of an emergency, including flashlights, first aid kits, etc.  No further action seems necessary.

Announcements to go on blog and Facebook: Agreement to only post calendar items that directly relate to PFC activities.  Include a link on our sites to the school calendar.

Write a Check Fundraiser--10/8 till 10/23
Parent/Teacher Conferences--10/23
Halloween Dance--10/29.  Looking for parents to help prepare snacks and chaperone.

PFC Financial Statement: Vaughan presented our current balance and a report of last year's expenses.  It looks like we will need $5000 this year if we have the same expenses and also order the sign.

Minutes from August 2014

Here are the minutes from the PFC meeting in June:

Open house items: August 12^th at 6 pm 7^th grade orientation Lori and Chuck Campbell will create a  PFC sign and run the PFC table with DIS leadership running the ice cream table. Debbie Martinez will purchase the candy, Arianne Evans will print 200 PFC business cards, Mr. Kranjcec will purchase the ice cream with PFC reimbursing.

August 25^th- PFC membership forms will be passed out in advisory in preparation to receive them at the back to school night.

August 26^th- Back to School night at 6 pm. Debbie Vaughan will run the PFC table 15 minutes before the start and Christie Fernquest will run the table at the end.

Digital Sign- Christie Fernquest presented Yesco’s price of sign to be around $6,000. Mr. Kranjcec presented Julie’s Sign Shop to have a sign around $4,000. Motion was made by Debbie Vaughn for PFC to commit to cover $2,000 or 50% of the cost of a digital sign. Christie Fernquest seconded and motion was passed.

Fundraiser- Arianne Evans presented the “Write a Check” fundraiser. Debbie Vaughan made a motion to accept doing the “Write a Check” fundraiser with flyers promoting the fundraiser being passed out in advisory two weeks before starting October 9^th and ending the week of Parent-Teacher Conferences October 23^rd. Money will be collected in envelopes sent to students’ advisories or at Parent-Teacher Conferences. Christie Fernquest seconded and motion was passed. Arianne Evans and Mr. Kranjcec agreed to check into the tax write-off.

Back-to-School- PFC hasn’t done anything in the past, so no further discussion was made.

Membership sign-ups in the office- Mr. Kranjcec will provide a box for the PFC.

Announcements to go on Blog and Facebook page-

August 12^th- 7^th grade orientation

August 13^th- Fall sports parent meeting

August 26^th- Back to School Night

New Calendar system when up and running

Digital sign goal when details are worked out

PFC meeting dates

Minutes from June 2014

Here are the minutes from the PFC meeting in June:

­Introduction of PFC contact information: email, blog, and Facebook page.  There may already be one Facebook page set up.  Miklich will ask previous committee member to take down.

Vote in leadership.  Results: Co-presidents--Chuck & Lori Campbell, Vice-president-- Christie Fernquest, Treasurer--Debbie Martinez, Co-secretaries--Nikki Miklich & Arianne Evans.  Unanimous in favor.

Preparing for PFC registration next school year.  DIS is willing to collect funds that are turned in at school and keep in safe until they can be picked up.  Get PFC form ready to go in mass mailing to students before school begins.  Needs to be to secretary by 8/4/14.  On PFC form, include letter from president to parents, explaining why they should join PFC.

Vision for PFC.  Tutoring, electronic sign, snacks at dances, supplemental educational materials (books for underprivileged students and library), teacher appreciation events, dinner for staff during parent/teacher conferences.

Recruiting ideas: set up table at August 12 and August 26.  Have business cards and a bowl of candy to get the word out.  Evans will get business cards.  Martinez will get labels to go on candy.  Parents of 8th graders will serve at table on August 12--Campbell and Fernquest volunteer.  Set up table at 5:15 on August 26.  Plan to be there until 8 or 8:15.

Meeting times.  It is agreed to hold PFC meetings on the first Tuesday of each month, from 6-7:00 PM.   There will be no meeting in July.  Will meet again on August 5.

Fundraising ideas.  Last year they sold popcorn in November.  Leadership class did most of the work.  It is agreed to avoid fundraising around Christmas.  Fundraise in October/November or wait until spring.  Ideas for fundraising include selling coupon books (Entertainment Book or to local businesses) and  "Write a Check" campaign.  Members will research coupon book ideas for next meeting.  Discussion of ways to inform participants of proximity to monetary goals.

Electronic sign.  DIS would like to acquire an electronic sign that can be used to more easily post announcements in front of the school.  Would mount it on outside wall of multi-purpose room.  Two people are researching prices and varieties of reader boards.

PFC closet.  Some members will meet before August meeting to assess contents of closet in MP room.