Minutes from September 2014

Here are the minutes from our September PFC meeting:

Results of registration campaign: Not all registration forms had been located at the beginning of the meeting.  At that time there were 3 registered and paid and 6 signed up but not paid.  Another stack was found and will be added to the total.  Evans will use the sign-ups to create a contact list

Details for October Fundraiser: There are roughly 360 students.  If all families donate a minimum of $5/student, we will be close to the PFC's portion of the electronic sign for the front of the school.  Will emphasize this goal in our fundraiser.  Will assemble flyers and envelopes at next PFC meeting (October 7) and then have them distributed that week.  Everyone bring a stapler! 

Action items for fundraiser:
1. Donate paper to school for copies of flyer (Kiernan?)
2. Acquire envelopes (Miklich)
3. Design flyer (Evans)
4. Display case (Fernquest)
5. Facebook and blog announcements (Miklich & Evans)

Tax status: We need to apply to the IRS to receive a non-profit ID number.  No one is aware of whether we already have one.  Vaughan will inquire with previous PFC board members and the bank.  Martinez will speak to associates to help us learn what tax responsibilities we may have been unaware of.

Review of DIS progressive discipline policy: General observations and questions.  Voted unanimously to support staff and administration.

Cultural Fair: Will discuss at a later time.

School website: Discussed what we would like on the school's website.  Decision is to update the board members and then add links to blog and Facebook.  Evans will discuss with school webmaster.

Display cases by the back door: 6 cases.  Use to encourage school spirit?  Debbie, Christie & Shelly will decorate with approval from administration.

Schwans fundraiser & restaurant night: There are a number of passive fundraisers available from businesses.  People who frequent the business mention our organization and the establishment will donate a portion of the sale to us.  Schwans, Target, McDonalds are a few that we think may participate.  Further investigation is necessary.

A few local businesses have been willing to host a school night where they donate a percentage of sales that night to PFC.  More discussion at a later time.

Preparedness kits: Each classroom has a bucket with supplies to used in the case of an emergency, including flashlights, first aid kits, etc.  No further action seems necessary.

Announcements to go on blog and Facebook: Agreement to only post calendar items that directly relate to PFC activities.  Include a link on our sites to the school calendar.

Write a Check Fundraiser--10/8 till 10/23
Parent/Teacher Conferences--10/23
Halloween Dance--10/29.  Looking for parents to help prepare snacks and chaperone.

PFC Financial Statement: Vaughan presented our current balance and a report of last year's expenses.  It looks like we will need $5000 this year if we have the same expenses and also order the sign.